FAQs
EVENT CERTIFICATION FAQs
Below are some FAQs. Please contact us at events@cyclingnewzealand.nz if you have any further questions.
It is mandatory for all UCI and National Championships and NRS events to comply with the program. There is no requirement for all other cycling events to be part of the program however we encourage all cycling events to support the programme. It is the intent of the program that events (who already or aim to meet these standards) and their stakeholders recognise the benefit of the program and will support it. Councils or other stakeholders may require proof of certification as part of your permit/funding applications.
Cycling New Zealand recognise that many events are already meeting and exceeding these standards. The program is designed to set these events apart from those who may not currently be meeting the standards. It is intentionally designed to not be overly onerous and includes the minimum requirements that any event should be demonstrating, regardless of their support of the program. It is also considered cost effective with a broad range of benefits available.
Any event completing the application and achieving the Certification standards are able to use the ‘mark’ on promotional material. These events will also be recognised on the National Event Calendar here. If you are unsure if an event has met these standards, ask your Event Organiser or contact Cycling New Zealand on events@cyclingnewzealand.nz
Costs are listed in the benefits here and range are from $0 - $250 + GST (excluding UCI events).
All of the requirements of the Event Certification Program (and many more useful links and information) are covered in the Event Organisers Toolkit.
The benefits for an event that receives a certification level are listed here. If you have any other suggestions or other ways we can add benefit to this program then please contact Cycling New Zealand on events@cyclingnewzealand.nz
The sooner an organiser applies, the sooner they are able to start promoting that their event has received a level of certification. We recommend a minimum of 3 months prior to your event. If final approvals have not yet been received by authorities (such as a final event permit from the council, etc) a Pending Certificate can be issued subject to final confirmation.
The certification standard is valid for the event specified on the application form. It begins on the date the certification standard is issued and ends 30 days post the event date. See more in the Licence agreement here.
You will receive confirmation within 5 days that your application been received. If you are able to provide all the required information at the point of application it is anticipated you will receive confirmation and an invoice for any fees. Once any fees are paid, you will receive the Event Certification file that will include jpegs of the mark, certificate and instructions to utilise the remaining benefits. If you are required to further demonstrate compliance of the required documents this time frame may be extended.
Prior to the event - if Cycling New Zealand has concerns with regards in particular to the safety management planning, implementation of the event planning or the accuracy and/or legitimacy of the information provided in the application process, the organiser will be notified in writing and will have 7 days to address the concerns and provide evidence that the specific risks have been mitigated. If the organiser does not respond or does not provide sufficient evidence that the risks have been mitigated within 7 days, Cycling New Zealand reserve the right to withdraw its Certification. Any declared stakeholders (including councils, funders or sponsors) will be notified of the loss of standard. This may also effect any further applications from the Event Organiser until these concerns are deemed to be resolved.
Post the event - if Cycling New Zealand has/had (or receives) concerns with regards to the delivery of the event or to the compliance to the documents provided in the application process, the organiser will be notified in writing. They will have 7 days to address the concerns and provide evidence that the specific risks were managed at the event, and that a review has taken place with changes to planning and processes to minimise or eliminate risk in the future. If the organiser does not respond or does not provide sufficient evidence that the risks have been addressed within 7 days, this may affect any further applications from the Event Organiser.
If you have any concerns that an event who promotes a Cycling New Zealand Certification standard is not promoting or acting in a way that is deemed appropriate, please contact Cycling New Zealand on events@cyclingnewzealand.nz who will review the evidence and take appropriate action.
Specific rules and regulations refer to rules, regulations and guidelines issued by UCI, Cycling New Zealand or the member organisation of that code of cycling.
The overarching rules and regulations of the UCI apply across all codes.
Cycling New Zealand Affiliated clubs receive access to the Cycling New Zealand’s insurance policy which provides comprehensive liability cover with the following sub-limits:
• Public Liability $5m
• Management Liability (includes Statutory Liability) $2m
• NZ Exemplary (Punitive) Damages $2m
• Forest & Rural Fires Act (including trail maintenance & construction) $2m.
• Public Liability $5m
• Management Liability (includes Statutory Liability) $2m
• NZ Exemplary (Punitive) Damages $2m
• Forest & Rural Fires Act (including trail maintenance & construction) $2m.
Please note, the intent of the Cycling New Zealand Insurance policy is to provide cover for regular/normal club event activity (i.e. weekly rides and events for club members). If the club is undertaking event/s that are not considered regular/normal club activity (i.e. events that are open to International riders, events that are only partly organised by the affiliated club, events that include non-cycling activity etc) the club is advised to contact Cycling New Zealand to ensure this activity is covered
under the Cycling New Zealand liability Policy. The insurance company may deem the activity to be within the scope of the policy but require the activity to be specified in the policy due to additional risk. There may be an additional premium cover (required to be paid by the club). Any event that is required to be specified by our insurance provider will be required to go through the Cycling New Zealand Event Certification process before it is endorsed to the insurance provider. If the activity is deemed to beyond the scope of the policy, or the club is not willing to pay any additional premium, then the club will be required to obtain independent cover (outside of the Cycling New Zealand policy) for that activity.
under the Cycling New Zealand liability Policy. The insurance company may deem the activity to be within the scope of the policy but require the activity to be specified in the policy due to additional risk. There may be an additional premium cover (required to be paid by the club). Any event that is required to be specified by our insurance provider will be required to go through the Cycling New Zealand Event Certification process before it is endorsed to the insurance provider. If the activity is deemed to beyond the scope of the policy, or the club is not willing to pay any additional premium, then the club will be required to obtain independent cover (outside of the Cycling New Zealand policy) for that activity.
Cycling New Zealand is the National Sporting Organisation (NSO) of Cycling in New Zealand. It is the recognised body representing cycling in New Zealand by UCI, Oceania Cycling Confederation and government agencies in NZ.
Within Cycling New Zealand there are formal member organisations representing the different codes of cycling. They are:
Road and Track – CNZ R&T (Cycling New Zealand Road & Track)
Mountain Biking – MTBNZ (Mountain Bike New Zealand)
BMX – BMXNZ (BMX New Zealand)
Schools – Cycling New Zealand Schools
A Cycling New Zealand licence is issued by Cycling New Zealand on behalf of the UCI on an annual basis. Members of Cycling New Zealand have access to a broad range of benefits in addition to access to entering sanctioned and national events. Click here for more information on obtaining a Cycling New Zealand licence.
A key component of the program is to assist and support the creation of an Event Calendar that ensures events receive maximum benefit from available riders and support the framework for rider development (i.e. to avoid date clashes of key events). When an application is received, its date placement will be reviewed based on its geographic location, key attendance demographic and any other influencing factors that may impact negatively on an existing event. Preference will be given to events that can demonstrate their longevity in the space, level of significance, influence/reach and their history. Where possible, assistance (mediation) will be offered where a clash is identified. If an agreement cannot be reached between the two parties, the new event may be declined certification with the intention of protecting the incumbent event. While this will not prevent the new event from continuing un-certified we encourage events to work together to create maximum opportunities for our riders.
The Terms and Conditions refer to the Event Certification Program Agreement and the Event Certification License Agreement. Both of these agreements are required to be agreed to before receiving a level of certification.